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Produces information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed. Responds to and resolves administrative inquiries and questions.

Coordinates and schedules travel, meetings, and appointments. Prepares agendas and schedules for meetings. Records and distributes minutes or other records for meetings. Write and edit documents from letters to reports. Maintains office supplies and coordinates maintenance of office equipment. Oversee and track department budget.

Maintains a system for recording expenses. Manages projects and special assignments; gaining cooperation of others; monitoring progress, and problem solving. Performs other related duties as assigned. Prepare and track grant agreements. Track grant report deliverables. Manage Community Impact public email Inbox. Support CI Division convenings and event planning and execution.

Qualifications and Requirements Minimum of three years administrative experience in a professional office environment; nonprofit experience preferable. Proven track record in developing and utilizing administrative organizational systems with attention to detail, timeliness and record keeping.

Experience providing superior customer service. Demonstrated experience with coordinating logistics of meeting and event scheduling, planning and implementation. Excellent verbal and written communication skills. Self-motivated with a proactive approach to work; flexibility and strong interpersonal skills are essential. Experience with developing and maintaining budgets.

Technologically savvy — Expert proficiency with Microsoft Outlook, Word, and Excel; strong aptitude and experience with relational database entry and management as well as exporting and report generation.

Excellent organizational skills, attention to detail, and accuracy. Working understanding of clerical procedures and systems such as recordkeeping and filing. Ability to work independently and successfully prioritize and manage multiple projects with competing changing priorities and meet deadlines.

Proven experience thriving in a fast-paced environment adapting to change as necessary. Work with and effectively manage information of a confidential nature requiring considerable discretions, judgment, tact, and diplomacy. Professional, positive attitude and demeanor to appropriately represent the organization with both internal and external partners.

Essential duties and principal responsibilities include but are not limited to: Maintains virtual filing systems as directed.

Coordinates and schedules meetings and appointments within and outside the organization. Maintains and manages inventory of SDF promotional items.

Oversee and track department budget including check processing and credit card management. Provide organizational event support with both virtual and in-person events from planning to execution. Events may occur outside of traditional business hours; availability at night and on weekends is required.

Support division mailings including printing and stuffing envelopes. Maintain and manage database contacts for outside partners including media, elected officials, and civic partners.

Expert proficiency with Microsoft Outlook, Word, and Excel; strong aptitude and experience with relational database entry and management as well as exporting and report generation. Excellent organizational skills and attention to detail. Event experience highly desired but not required. Communications Specialist We are seeking an experienced Communications Specialist who will assist in the planning and execution of communications strategy for The San Diego Foundation. Director of Government Grants Purpose of Position The Director of Government Grants DGG is responsible for identifying, developing, drafting, and pursuing grant proposals to federal, state, and local government, agencies, and private foundations and selected donors to bring resources to the region.

Essential contributions and principal responsibilities include but are not limited to: Design, lead and implement an integrated resource development strategy to support new grants to the region focus is on non-San Diego funding, including federal and state.

Facilitate and drive funding growth by working with SDF donor services, Policy and Innovation Center staff, partners, and key stakeholders. Build and maintain high-level contacts with current and prospective grantors. Lead interactions with external stakeholders that support internal development efforts. Identify and drive prospects through to award including identifying new funding opportunities, options, and proposal preparation.

Apply financial reason to any new opportunity to increase the probability of future sustainability. Work with internal partners to build financial analyses and models to evaluate potential funding and impacts. Create a culture of positivity and success across the organization. Develop and produce analytic reports that synthesize the funding opportunities, insights for improved proposals, and informed decision-making.

Evaluate and participate in the drive to use new technology funding vehicles. Provide strategic and marketing insight to all donor materials and strategic support on the full range of external stakeholder communications. Skills and Qualifications Operate with a positive, well-defined sense of self and be self-directed while demonstrating political savvy and diplomacy. The ability to draw accurate conclusions from quantitative and qualitative data and programmatic goals and then identify and develop supporting grant proposals and resources.

The ability to articulate how your work and grant funds improve or improve the communities we serve. Proven ability to present, articulate, and inspire potential donors and grantors with our work, community impact, and vision to support proposals. A style that emphasizes openness, collaboration, and connectivity. Passion for learning and relentless improvement. Excellent relationship-building skills. Excellent knowledge of federal, state, and municipal proposal submission and fundraising process and experience with private foundations.

Ability to study and understand programs and funding requirements of the organizations. Strong research skills and knowledge of information sources. Multitasking, organizational, and time management skills. Ability to handle confidential matters with the utmost integrity. Essential duties and principal responsibilities include but are not limited to: Research, prepare, submit, and manage grant proposals for federal, state and local governments and corporate and private foundations that comply with funding guidelines, demonstrate strong program design, and a present a compelling need for financial support.

Ensure seamless and timely process for all tasks, communication and reports related to the grant process, including letters of inquiry, proposals, reports, and stewardship activities. Collaborate with finance, communications, and other cross-departmental colleagues to compile impact reports for funders and report on grant deliverables. Support cultivation and stewardship efforts through the preparation of briefing materials, donor updates, and other efforts.

Manage contract compliance and file maintenance including an ongoing update of all grants and compliance needs, schedules for re-applications and reporting. Support the Sr. Director of Development, Strategic Initiatives in building and maintaining relationships with funders, including but not limited to, government, non-profits, corporations, community funders and individuals.

Qualifications and Requirements At least 3 years of experience as a grant writer with a proven track record of securing foundation, corporate, government, and private donor grants. Knowledge of the San Diego funding landscape is preferred. Knowledge of how to research, identify, and match funding resources to meet specific needs.

Knowledge of how to craft, construct, and submit an effective grant application. Familiarity with public and private online applications. Methodical and organized with excellent attention to detail, and a stickler for accuracy. Must be able to work under pressure, use independent judgment, and produce a quality product within tight time constraints. Ability to manage multiple deadlines concurrently. This requires in-depth knowledge of company policies eg. Overtime, allowances Generation of Pay Statements and other Business reports Generation of statutory reports.

Banks, Government officers, client, vendor Document monthly payroll scorecard, including issue and resolution tracking Responsible for Legal Change Management and Document Management Implements internal control measures and conducts regular control self assessments to ensure that processes meet IC requirements.

Invoice processing in Concur accounts payable application Ensure timelines and service delivery standards are continually achieved Risk mitigation and escalation of issues in a timely manner Comply with policies, procedures and controls at all times for the safety of the firm and employees Partnerships with multiple groups within the company such as operations, technology, finance and other operation teams Strong analytical and problem solving skills.

Attention to detail Capacity to work effectively with diverse styles and across cultures. Knowledge of payroll legislation and employment law Experience handling a significant volume of payrolls in an in-house setting Knowledge of a payroll system familiarity with ADP and Workday is a plus Excellent command of Excel Experience in a fast paced matrix environment.

You will be first and foremost an HR Business partner: the face and point of contact for your client group. Loans, garnishments Liaise with third parties e. Verify invoices received for quantity, unit price, extensions and discounts Make written reports to the Executive Director on invoices received that do not match purchase orders Code invoices with appropriate chart of account number to assure that expenses are distributed to the correct expense account Verify voucher reports, remittance advices, checks and journals for the accuracy of each report Attend meeting and inservice training sessions as appropriate May be trained and assigned to perform the Customer Care Liaison duties as needed Basic computer skills.

Exceptional analytical and troubleshooting skills. Answer simple payroll inquiries Perform administrative tasks Data maintenance of non-migrated processes Support HR activities for other departments Support local tasks of monthly payroll processing Create legal statements Manage internal mail Scanning of payroll documents to workflow Support project work as needed 1 year working experience within HR area Working experience within a Shared Service Center preferred Fluent written and spoken English skills.

At least two years using Paycom Payroll Must be able to work under strict deadlines YMCA experience is a plus Bi-weekly payroll processing and administration using Paycom Responsible for accurate and timely Paycom entries and updates Make photocopies, faxes documents and performs other administrative and clerical functions. Lead, manage and collaborate with the global teams supporting Payroll and WFA ensuring service levels are met and goals are achieved.

Provide ongoing review and oversight of process documentation to ensure processes are consistently and precisely documented, followed and meets quality standards Ensure country level compliance, adherence to global operational risk controls, in accordance with Nielsen or regulatory standards and policies; optimize relations with internal and external partners by addressing issues Primary contact for operational issues globally, troubleshoot and resolve complex customer issues where considerable judgement is required Serves as a liaison to key groups and departments.

Recommends and reviews production and quality MIS reports as necessary to meet business requirements. Analyze and adjust operational performance to address changing business needs Identify opportunities for business process improvements, including automation of manual processes and drive improvements and automation in partnership with the Corporate Platforms technical team Stay current on legislative and industry changes that affect HR and payroll operations globally Maintains internal control standards, including timely implementation of internal and external audit points together with any issues raised by audits both internal and external Review summaries of process control findings, present issues to management.

SAP, PeopleSoft would be an advantage Good knowledge of Microsoft office tools Strong team player with ability to work with minimal supervision. This will require building knowledge of company policies eg. Overtime, allowances Third parties payments I. Document monthly payroll scorecard, including issue and resolution tracking. Implements internal control measures and conducts regular control self assessments to ensure operational excellence Intermediate knowledge in SAP preferably payroll system experience Excel and Finance background Problem Solving Ability to work under pressure Operate with Discipline Intermediate English.

English: Fluent. Review, analyze and check the accuracy of payroll forms and reports, making necessary adjustments or corrections Research, analyze and solve payroll-related problems or answer questions Compile and analyze payroll data, develop financial and operational reporting as needed Understand proper taxation, also for expatriates Attend issues and questions from our employees and managers Prepare and assure the quality of labor contracts and individual agreements Provide input regarding needed changes, inefficiencies or other issues.

Education: 1st Degree or equivalent essential Work experience: 1 to 3 years of experience in a similar role Experience of large scale HR systems, ERP or complex database maintenance would be a plus Good general business understanding and customer management skills. Prepare and collect all employment and termination documents Keep personnel records up-to-date, accurate and compliant also in SAP HCM Support monthly payroll cycle, incl. Design test procedures, define test scenarios, and perform tests to resolve problems or improve process controls Support special payroll projects and assignments as required Identify and resolve complex problems with logic and reasoning skills Communicate briefly, clearly, and effectively in writing and verbally Prioritize tasks to meet deadlines Focus on high priority items when dealing with multiple issues Remain focused on high priority items in stressful, demanding situations Respond to employee inquiries and request regarding payroll matters in a timely manner 5 plus years working experience in US and Canada Payroll preferred.

Working knowledge of payroll system and benefits Previous experience processing payroll Basic Kronos system knowledge Working knowledge of administrative office environment Basic knowledge of HR processes and procedures Associates degree in Business or 2 years’ working in a business environment experience required. Performs daily work with medium complexity, including monthly payroll calculations, payroll registers, final payment calculation, data input in payroll system, foreign employees tax clearance computation, preparation of employer’s return, preparation of local pension filing, Benefits administration, work permit applications, HR related matters etc Assists in the startup and manage the payroll administration for new clients Completes time sheets in an accurate and timely manner.

Payroll processes administration, preparation of payroll statutory reporting Responsible for assigned payroll clients and organizing payroll service delivery Be proactive and use initiative to clarify issues, identify savings and efficiency in operations Ensure all tax calculations comply with local regulations Control the output and reports for clients done Communicate with the assigned clients; preparing routine correspondence to various parties.

Assist with hiring and orientation of new employees Set up and run bi-weekly payroll Audit, reconcile, and resolve payroll issues Administrate all payroll deductions such as healthcare, PTO, garnishments and leave of absence Responsible for on-boarding process Back-up person for front desk when needed, order supplies, and stock kitchen area.

Collaborates on multiple projects for project deliverables, assess deliverables’ quality, plan and implement corrective and preventive actions to improve application quality Evaluates alternative systems solutions and recommends solution that best meets the need of the business Develops the BRDs along with business stakeholders, Conceptual Designs for multiple projects concurrently.

University degree or equivalent experience Very good knowledge of German and English Customer focus and solution oriented. Minimum of 1 year relevant payroll experience Excellent interpersonal, problem solving and customer service skills Ability to maintain a high level of trust and integrity to handle sensitive and confidential situations and documentation Comfortable working autonomously without direction; ability to effectively prioritize workload Ability to liaise with employees at all levels of the organization Experience with ADP payroll systems Proficiency in Workday HRIS Experience working as part of a global, matrixed organization Experience working in the media industry.

Pre-screen applicants, set up departmental interviews, follow up with supervisors and Ability to address multiple tasks and priorities in a fast paced environment Excellent customer service skills, ability to interact effectively with a diverse array. Reads, writes, speaks and understands the English language Three years of HR work experience including payroll processing.

Provide Tier 1 customer support Respond to basic inquiries regarding ADP products Resolve routine customer concerns with pre-defined solutions Bachelor’s degree or equivalent in education and experience Able to work am-8pm, Monday thru Friday Some payroll experience Organizational skills including the ability to multi-task, set priorities, and follow up in a timely manner.

Issue and administrate implementation of hiring staff, staff measures, relocation, staff leaving, Communicative and Organized German speaking and writing B2. Lead monthly NBS educational forums with assigned operating company HR participants Resolve Tier III complex cases through knowledge, analysis, and research Participate in Call Calibration process by analyzing assigned calls to ensure call quality, case documentation and issue resolution with the HR Service Center.

Responsible for all payroll entry including new hires, terminations, and other employee changes into the system Completes uploads of payroll information such as bonus, commission, severance, and timesheets into the payroll system Audits semi-monthly payroll prior to submission to Payroll Manager for payment Troubleshoots problems and researches solutions to employee questions about payroll and tax issues.

Prepares reports for Human Resources, Finance and Management Maintains various spreadsheets for tax and cash balancing Verify accuracy of timecards received for hourly employees Provide relevant and prompt communication on payroll related matters Assist with benefit compliance as well as year-end W-2 processing.

Maintains knowledge of, and complies with, all relevant laws, regulations, policies, procedures and standards Actively participates in creating and implementing improvements Collaborates with business analysts on the client’s business processes to ensure proper system configuration. Accountable for the application design, building, testing, implementation and documentation.

Coordinates with the training team to develop application specific training curriculums and materials Leads the mapping of current workflows and the development of new workflows to support the implementation of new functionality. Include in that standardization are troubleshooting and optimizing approaches around any functional issues that may arise Leads the efforts in logging, tracking, analyzing, and coordinating all system changes, including any software code implementations, as well as resolving issues related to software code modifications or enhancements Prepares scripts and materials as well as performing unit, system and integrated testing tasks.

Accountable for designing and developing system setup specifications, configuration implementation, testing, and data dictionary documentation for application data elements Develops standardized approach in working with vendors on problem determination, resolution, issue tracking, upgrades and fixes.

Accountable for the development, implementation and support of on-going operational system support and resolve escalated issues.

Ability to monitor own work to ensure quality Exceptional written and verbal communication skills with ability to compose from minimal details Highly effective interpersonal skills to deal with all levels of internal and external customers Professional presence and delivery Proactive, self-starter Customer service excellence.

Point of contact for customer employees for time and attendance and payroll Prepare and maintain related payroll records and reports Document workflow and work procedures. Enter HR data e. Process New Hire Packets and set up new employees in payroll systems, set up benefits in a timely fashion, as well as terminate employees in the payroll software and other associated tasks Execute daily payroll functions such as time and attendance sweeps, employee maintenance and weekly closing processes Maintain, in a highly confidential manner, regular communication with management regarding payroll rates, status changes, garnishments, union issues, leaves of absences, and any other sensitive issues Track vacation, leaves of absence, and bonus accruals.

Enter HR and Payroll data Post payroll activities Cross-train designated back-up to administer and process time and attendance and payroll. Processing of all kinds of payroll services to the TMF Czech Responsible for payroll processing and supervision of payroll agenda for whole Prague office Formulate and administer approved payroll practices and ensure compliance with local regulations Work independently in all payroll related matters Processing annual tax reconciliation agenda Keep up to date with changes in payroll and Labour legislation Monitoring of the changes in legislative concerning the payroll agenda Support HR manager with day-to-day HR operation Coordinate recruitment process, communicate with candidates, pre-select candidates Organize and maintain complete HR administration work in compliance with the Czech legislation Participate in other projects within TMF Czech.

The employee frequently is required to sit, stand, walk, stoop, kneel, crouch, crawl, climb or balance. Specific vision abilities required by this job include close vision, and ability to adjust focus.

 
 

 

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